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Chair and Dean FAQ and Resources

Why did we move from PAWS to Evaluationkit?

In addition to offering all of the features of the current PAWS system, EvaluatonKit allows students and instructors to access the system either directly or through Canvas and, beginning Fall 2020, will allow instructors the option to add their own questions to the current set that is asked of all evaluated courses.  EvaluationKit also allows instructors, department chairs (or appropriate program coordinators), and deans to construct customized reports that allow substantial flexibility in how results are viewed. 

When will the online student feedback surveys be available for students to complete?

Student feedback surveys will be open to students during the last two weeks (not including the final exam period) of each fall and spring semester. Academic Affairs will inform students/faculty of the student feedback period for winter and summer terms.  

How will students access the student feedback surveys for their courses?

When the student feedback survey is available for students to complete, they will receive an email from the EvaluationKit system that will contain a table with their courses and links to the student feedback survey for each of the courses.  They will also receive prompts when they log in to Canvas, and reminder emails will be sent during the open window. 

Which courses will participate in online student feedback process?

To protect the anonymity of the students, only courses with enrollments of 7 or more will participate in the online student feedback on teaching (MOA #98, II. D.). Some non-traditional courses (e.g. Student Teaching, Department 099 Seminars) do not require participation in the online Student Feedback on Teaching process. For non-traditional courses (such as those denominated Lecture/Studio, Clinical, Internship, Practicum, Field Based Course, Nursing Clinical, Professional Practice Practicum, and Advising Seminar) for which the majority of the questions may be irrelevant or not applicable, instructors are not required to, but have the option of, administering the student feedback survey (MOA #98, II. C.). Instructors should provide instructions on whether a non-traditional course should be evaluated.

What does it look like for students when they complete the feedback survey?

The following video produced by EvaluationKit shows the student survey view for a hypothetical course. Note:  to access the video, you’ll need to be logged into EvaluationKit before clicking on the link.

Video: Student Survey View

How can I learn more about using Evaluationkit?

EvaluationKit has an extensive list of articles and videos in the Help Center, which you can access from within EvaluationKit by clicking on the question mark in the upper right corner of the opening page of EvaluationKit and then clicking on the “Help Center” that appears.

You can also send an email to studentfeedback@tcnj.edu with your questions, comments, or suggestions.

How do I access Evaluationkit?

There are three ways you can access the results of student feedback. In all cases, you will login with your TCNJ username and password.

1.  TCNJ Today Website (tcnj.edu)

Click on Student Feedback in the banner at the top of the page (where you can also access Google Apps, Canvas, PAWS, etc.).

2.  Via Canvas (if you are an instructor of a course)

Log into Canvas.

Select the course for which you wish to view the results of student feedback.

Click on “Instructor Course Evaluations” on the left side menu; you will be taken directly to EvaluationKit without needing to login to EvaluationKit.

3. Email from EvaluationKit

When the results of student feedback are available for you to review, you will receive an email from the EvaluationKit system that will contain a link to log into EvaluationKit.

You can learn more by accessing this video or this pdf tutorial.

How can I track the response rates for courses in my department or school?

The following article produced by EvaluationKit explains how to track the response rates for your courses. Note:  to access the video from the link below, you’ll need to be logged into EvaluationKit before clicking on the link.

Article: Response Rate Tracker 

Note:  In EvaluationKit, a “Project” is the student feedback for a specific term (e.g., Fall Undergraduate, Spring Graduate, Summer 2).

How can I view the results of student feedback for courses in my department or school?

When the student feedback results are available for you to view, you will receive an email from the EvaluationKit system that will contain a login link to EvaluationKit.  You can also access EvaluationKit through Canvas or through TCNJ Today (see above) at any time so that you can review the results for courses evaluated via EvaluationKit.

The following video and article produced by EvaluationKit shows how to access the results of student feedback on courses in your department of school. Note:  to access the article and video, you’ll need to be logged into EvaluationKit before clicking on the link.

Video: Project Results

Article: Project Results – Course Sections

Note:  In EvaluationKit, a “Project” is the student feedback for a specific term (e.g., Fall Undergraduate, Spring Graduate, Summer 2).

What kind of reports can I create with EvaluationKit?

Using the Report Builder function in EvaluationKit, you can explore a wide variety of comparisons both within and across multiple semesters and courses, including:

  • reports that show the results for only selected questions on the survey.
  • longitudinal reports for selected projects (semesters), hierarchy levels (departments/programs/schools), instructors and/or courses.
  • comparisons across courses, departments and instructors.
  • Reports that only display select Questions from the survey(s).
  • Reports based on specific answers to specific questions (e.g., you can view the survey results for all students who answered yes to a particular question)

The following video and article produced by EvaluationKit show how to build reports.  Note:  to access this article from the link below, you’ll need to be logged into EvaluationKit before clicking on the link.

Video: Report Builder  (report)

Article: Report Builder 2.0 (please note: there is another article called “Report Builder”, you should disregard that article)

Note:  In EvaluationKit, a “Project” is the student feedback for a specific term (e.g., Fall Undergraduate, Summer 2).

How can faculty share student feedback on teaching with committee members?

As noted in MOA # 98, faculty are allowed access to share their course evaluation data with relevant reappointment and promotions committee members. 

The following article produced by EvaluationKit shows how faculty can share the results of student feedback on courses they’ve taught. Note:  to access this article from the link below, you’ll need to be logged into EvaluationKit before clicking on the link.

Article: Report Builder – Report Sharing

Note:  In EvaluationKit, a “Project” is the student feedback for a specific term (e.g., Fall Undergraduate, Summer 2).

Additional Resources

Best Practices

Memorandum of Agreement #98 (MOA-98)

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