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Status of Issues in Governance, 2014-2015

Note: The Status of Issues page provides a record of the governance process. Please refer to the Online Policy Manual for current, approved policies.

 

       Issue/Charge

        Committee        

Status and Link to Policy Text

CSPP

Approved

CAP

Approved

CAP

 Approved

CAP

                       Approved

CAP

Step 3

 CAP  Approved

CSCC

Step 3

  • Delay of Reappointment Evaluation due to FMLA events

CFA

Approved

See the Promotion and Reappointment Document for the current, approved policy.

CAP

Approved

CAP

Approved

Interim Report on Administrative Reassigned Time

CFA

Recommendation Submitted to Provost

CFA

Approved

CAP

Approved

CAP

Approved

GPC/CAP

Approved

CAP

Step 3

CAP

Step 1

CAP

Approved

CAP

Approved

Steering

Approved

CAP

Approved

CFA

 Step 1

CAP

Approved

CFA

Step 1

CAP

Approved

CFA

Approved

CFA

Step 1

CAP

Charge Withdrawn

CFA

Step 1

CAP

Step 3

CSCC

Approved

CFA

Approved

CSCC

Approved

  • Student Travel Policy

CSCC

Step 2

Steering

Approved

CFA

Step 3

CFA

Step 3

There are further steps to this process; please see the Promotion and Reappointment Document for current information.

CFA

Approved

CAP

Approved

CAP, CSCC

Step 2

 CAP

  Approved

 CAP

 Approved


       

End of year committee reports:

CAP       CFA

Taskforce Reports:

Mentored Internships

Community Engaged Learning

Global Engagement

Leadership Development

Instructional Technology Taskforce Report

Last Updated: January 28, 2016


Step #1 — Identifying and reporting the problem:  When a Standing Committee or Program Council receives a charge from the Steering Committee, the issue will be communicated to the campus community by posting to the Governance website (http://academicaffairs.pages.tcnj.edu/college-governance).  The charge should be set out clearly and should indicate the difficulties or uncertainties that need to be addressed through new or revised policy, procedure, or program.  The charge should be broadly stated and should include a context such as existing policy or practice. Charges may include solution parameters but should not recommend any specific solutions.  Clearly stated charges will lead to better recommendations.

 Step #2 — Preparing a preliminary recommendation:  Once the campus community has received the charge, committees can begin to collect data needed to make a preliminary recommendation.  Committees should receive input from affected individuals and all relevant stakeholder groups prior to making a preliminary recommendation.  For issues that have broad implications or that affect a large number of individuals, initial testimony should be solicited from the campus community at large.  For some issues, sufficient initial testimony may come from input through committee membership or solicitation from targeted constituent groups. When, in the best judgment of the committee, adequate clarity of the principles contributing to the problem are known, a preliminary recommendation should be drafted and disseminated to the campus community through regular updates and the Governance website.  At this point, committees typically receive input or testimony through committee membership, formal testimony, and open comment from affected individuals and all stakeholder groups.  Committees must be proactive in inviting stakeholder groups (including Student Government, Staff Senate and Faculty Senate) to provide formal testimony. In cases where testimony results in significant and substantive changes to the preliminary recommendation, the new recommendation will be considered to be in step #2.

 

Step #3 — Making a Final Recommendation:  Committees must use sound judgment to give the campus adequate time to review the preliminary recommendation before making their final recommendation.  Again, committees are expected to be proactive in soliciting feedback on the preliminary recommendation.  If a full calendar year has passed since the formal announcement of the preliminary recommendation, the committee must resubmit a preliminary recommendation to the campus community.  When, in the best judgment of the committee, the campus community has responded to the proposed resolution of the issue, the committee shall send its final recommendation (with documentation) to the Steering Committee. That final recommendation should include a suggested implementation date.  Accompanying the final recommendation shall be a report of how testimony was gathered, the nature of that testimony, and how the Committee responded to that testimony, including a description of how the preliminary recommendation evolved as a result of testimony.

 Testimony: The presenting of testimony, prior to both the preliminary and final recommendations, is central to the concept of shared governance.  All stakeholder groups will have an opportunity to provide input into governance issues through direct membership as well as invited testimony.  Individuals appointed or elected to the governance system are expected to take a broad institutional perspective relative to issues being considered.  In contrast, invited testimony will reflect the stakeholder perspective on the issue being considered.  Committees are expected to be proactive in inviting stakeholder groups to provide testimony at both steps # 2 and #3 of the process.  Committees need to identify stakeholder groups that are interested in each particular issue and invite their testimony at scheduled Committee meetings or hearings.  Committees should report in their transmittal memos which groups were targeted as stakeholders, how testimony was invited, the form of the testimony (written, oral, etc.), and the substantive content of the testimony.

The Steering Committee determines that the three-step process was followed conscientiously and then forwards the final recommendation to the Office of the Provost for consideration.  When appropriate, the Provost will submit the final recommendation to the President for discussion at the Cabinet and review by the appropriate Cabinet officer. The Office of the Provost must notify the Steering Committee when a recommendation is accepted.  A repository of official policy documents is maintained in the Office of the Provost and made available on the TCNJ website.

In addition to issues that require the full 3-step process of review, standing committees also may address issues that are considered part of their regular business and are not subjected to the full 3-step process.  Such issues will be clearly indicated by the charge from the Steering  Committee.  To ensure appropriate transparency, these issues will included on the Steering website, and announced to the community via the same channels through which other issues are reported.

 

 

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